Binding estimate
Also called: non-binding estimate, not-to-exceed estimate, binding not to exceed, moving estimate types, 110 percent rule
A mover's written price that holds as long as the shipment matches the survey it was based on. A non-binding estimate is a guess, billed by actual weight; a binding not-to-exceed estimate caps the price but lets it fall if the load weighs less. Ask for not-to-exceed on long moves.
Federal rules for interstate moves recognize three kinds of estimate, and the kind decides what you owe on delivery day.
A non-binding estimate is the mover’s best guess at weight and services. The final charge is based on the actual weight of the shipment and the services performed. On delivery, the mover can require payment of the estimate plus up to 10% (the “110% rule”); anything above that is billed later, and you have 30 days to pay it. This is where phone quotes by room count turn into doorstep surprises.
A binding estimate is a fixed price for the services and inventory listed. Add items or services, and the mover can revise it before loading or bill the extras after delivery. If the shipment weighs more than estimated, the price doesn’t change.
A binding not-to-exceed estimate — also called “guaranteed not to exceed” — is the consumer’s best option: you pay the binding amount or the actual charges based on real weight, whichever is lower. Most reputable van lines offer it after an in-home or video survey.
Local moves are usually hourly and non-binding by nature; ask for the hourly rate, minimum, travel fee and every extra in writing instead. On any interstate move the mover must give you the FMCSA booklet “Your Rights and Responsibilities When You Move,” which spells all of this out, and a mover who won’t is a mover to skip. The estimate is also where you choose valuation coverage.